Our corporate event planning service helps you to put a focussed & result-orientated strategy together for your biggest asset, your human resource. Our conference planning and event planning services provide a one-stop solution to your conferencing events.
Your One Stop Shop corporate event planning & management service!
As a COMPLIMENTARY SERVICE to our clients we strive to provide a one-stop solution to your corporate event planning for your conferencing events.
Even before we get to all the nitty-gritty of treating your corporate team to a fantastic getaway or retreat, most often the place to start is with the conferencing events agenda.
Once you have decided what events & activities you require, we will assist you in putting together an agenda that is practical and dynamic. Our experienced planning can show you how to prevent your conference delegates from falling into a coma from unnecessarily long Sales Presentations with far too many illegible spreadsheets.
Our experienced conference planning specialists can assist you in putting your conferencing events together to avoid the common mistake of making the first day really tiresome conferencing and the second very exciting and fun teambuilding.
It is possible in planning to intersperse these diverse aspects into an agenda that is stimulating and exciting. Many times our delegates are kept on their toes because they don’t know what is going to happen next. Then, when it comes to planning the logistics of the event, we can then recommend various venues that will best suit your agenda and budget.
Our specialists can assist in arranging transport and securing your preferential dates with all service providers, according to your event calendar. We believe there are a number of reasons why sourcing a single conference planning company benefits your organisation.
We are often able to negotiate better rates when a number of aspects of your main event are all included under one umbrella. Companies find it easier to consolidate many aspects of events into one invoice from the event planner.
A single conference planning company means less processing and authorizations of payments, loading of suppliers, fewer cheques or EFT’s to be paid for the event. Most importantly all the elements of your conferencing events and adventures have ONE SOURCE OF RESPONSIBILITY.
Many times certain aspects of a event are influenced by other elements and when your special events are organised separately they can at times work against each other. For example: A DJ supplying music may require 3 phase power in order to run his lights and if the small print was not read carefully you could end up at the last minute having to run around to fix up certain essential requirements. A single corporate event planning company is also able to save you costs by advising the most cost effect way to run conferencing events.
We have accumulated many years of experience in corporate event planning and conference planning which can assist you in keeping your company event within a budget. For example: We can advise how to most effectively restrict your bar bill without it being detrimental to the overall success of the event organization.
Our goal is that as an event organiser, we should take the entire burden off your shoulders and allow you to enjoy the whole experience with the rest of your team. With one of our experienced coordinators on site at all times you can relax in the knowledge that your team are in good hands. Should anything not go according to plan, your fist call is to our on-site conferencing events coordinators who will get things back on track in no time.
Well in advance of your event we will send you our specially designed EVENT PLANNING CHECKLIST to assist with all aspects of your event management, even those aspects you had not thought of. Our corporate event planning services are a complimentary service to our teambuilding clients we will even send you the checklist to assist you if we have not assisted you in booking venues.
We will assist you to make certain that the venues and other suppliers are fully aware of your requests, bar allowances are adhered to, that transportation arrives at the correct addresses, and even that your event catering takes into account all the dietary requirements of your team.
Event marketing to the team can often be a challenge in itself as sometimes there is reluctance for team members to attend outdoor events. This is common and normal when you understand that many people construe these events as “change” which requires them to move out of their comfort zone. It is generally accepted that people are averse to change and we have found that human nature is such that many people try to justify not having to step out of their comfort zone.
Many excuses like:
“I’m far too busy to be away from the office”;
“My kids/ husband/ security company/ goldfish can’t survive without me for a night”;
“What’s the company trying to suck out of me now, I don’t need that Rah Rah!”;
“I’m not fit/ slim/ popular/ fashionable enough to go running around on a Teambuild”.
All of these objections can be overcome and we are one of the companies to give you strategies and tools to help get your team motivated for the important event of “Building your Team”.
The event marketing is a fine balance between reducing your team’s doubt and confusion, and stimulating their interest through the curiosity component.
We can provide your team with “delegate agendas”, packing lists and teasers for aspects of the event program. Our amaZinga- Zinga race always gets an event off with a BANG! And by the time delegates reach their mystery destination they have built up so much camaraderie and excitement that the team seems almost instantly transformed.
Our event planning services have assisted numerous company event planners to be able to rest at ease, enjoy the event with their team, get the praises and gratitude of their bosses and feel relieved that another successful event has been achieved.
That is what makes us one of the preferred event planners in Gauteng, KZN and countrywide.
Movers & Shakers coordinate conferences in all of the major centers, Johannesburg, Durban, Bloemfontein, Pretoria & Cape Town and throughout Southern Africa. We assist you in finding a suitable conference venue, securing dates, liaising with that venue and ensuring that your conference runs smoothly.
This is a complimentary service as the success of your company events is as important to us as it is to you!